Neath Abbey Survey – Privacy Notice

Personal data is defined under the UK General Data Protection Regulation (UK GDPR) as ‘any information relating to an identifiable person who can be directly or indirectly identified by reference to an identifier’.

You have accessed a link or QR code for the survey from leaflets, social media, through the Cadw website or through word of mouth advertising. You are not required to provide any personal details as part of completing the survey and your email address or IP address are not captured as part of completing the survey. The responses to the survey are therefore anonymous.

However you are asked for your email address if you want to take part in the prize draw for Cadw membership. This is completely voluntary and you do not need to provide your email address if you do not wish to take part in the prize draw. Your email address will be captured in a different data set, which is not linked to your survey responses.

If you choose to take part in our prize draw and have provided your email address at the end of the survey, the Welsh Government (Cadw) will operate the prize draw on 21 February 2022. Winners of the prize draw will be contacted and will be required to claim their prize within five working days.

We will run the prize draw up to three times to find the winners and if the prize is not claimed after this period, the draw will be void for the particular prize. The email dataset for prize entries will be deleted on Friday 11 March. For full competition T&Cs please visit https://cadw.gov.wales/neath-abbey-survey-terms-and-conditions

For prize winners who choose to accept the prize of a Cadw membership, Cadw will share your email address with Golley Slater, a third party agency, to manage the overall administration of your Cadw membership and Mediascene, to administer the distribution of your complimentary Heritage in Wales magazine.

You will then be asked to provide more data in order to process your membership and your details will be subject to the Privacy Notice for the Cadw membership scheme from this point. For more information please visit our privacy policy Privacy policy | Cadw (gov.wales). For full T&Cs for your membership please visit Terms and conditions (gov.wales).

On 21 February 2022, all survey data will transferred from SmartSurvey to Welsh Government project files. These project folders have restricted access to the research team only. At this point we will remove any identifying details that appear in open text response questions.

The lawful basis for processing information in this data collection exercise is our public task; that is, exercising our official authority to undertake the core role and functions of the Welsh Government.

Participation is completely voluntary. Research studies such as this are important for Welsh Government (Cadw) to collect information and actionable evidence about its ability to deliver government priorities. The information collected in this research will feed into development plans for Neath Abbey and Cadw’s wider body of work looking at the relationship between engagement with historic monuments in Wales and wellbeing.

Personal information provided to Cadw is stored on a secure server. The data can only be accessed by a limited number of Cadw employees, who will only use this data for research purposes.

Your survey responses and email address, if you take part in the prize draw, will be held in different datasets.

When conducting surveys, Cadw use a survey software programme called SmartSurvey. We have ensured that Smart Survey is UK GDPR compliant and meets our expectations in terms of the security of any data collected via the software. All data are processed within the UK.

The Welsh Government has procedures to deal with any suspected data security breaches. If a suspected breach occurs, we will notify you and any applicable regulator where we are legally required to do so.

All data gathered through this research will be reported in an anonymised format. It will not contain your contact details and any identifiable information in open-ended answers will be removed.

All email addresses for the prize draw held by Cadw (Welsh Government) will be deleted on 11 March 2022, following the completion of the prize draw.

All survey data will be anonymised before being transferred to Welsh Government project folders, such as removing any identifying text in open questions.

For all prize winners, the information held by Golley Slater to process your membership will be held in line with our membership privacy policy privacy policy Privacy policy | Cadw (gov.wales).

Under UK GDPR, you have the following rights in relation to the personal information you provide as part of this survey, you have the right:

• to access a copy of your own data
• for us to rectify inaccuracies in that data
• to object to or restrict processing (in certain circumstances)
• for your data to be ‘erased’ (in certain circumstances); and
• to lodge a complaint with the Information Commissioner’s Office (ICO) who is our independent regulator for data protection.

You can contact the Information Commissioner’s Office at:

Information Commissioner
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Telephone: 01625 545 745 or 0303 123 1113

Website: Information Commissioner’s Office

If you have any further questions about how the data provided as part of this study will be used by Welsh Government (Cadw) or wish to exercise your rights using the UK General Data Protection Regulation, please contact:

Ceri Thomas

Email: cadwmarketing@gov.wales

Telephone: 0300 062 5147

The Welsh Government’s Data Protection Officer can be contacted at:

Welsh Government
Cathays Park
Cardiff
CF10 3NQ

Email: dataprotectionofficer@gov.wales